How to Write a Cleaning Company Profile in Kenya, Somalia, South Sudan, Rwanda, Uganda, Tanzania, Ethiopia,
Other How to Write a Cleaning Company Profile in Kenya, Somalia, South Sudan, Rwanda, Uganda, Tanzania, Ethiopia,
These step-by-step tips on how to write a cleaning company profile can guide you through the process so you can write a winning profile regardless of topic or profile type. Read on to learn more!
Find out how you can get your commercial cleaning company profile written in a day from Kenya, Somalia, South Sudan, Rwanda, Uganda, Tanzania and Ethiopia.
********Get the Guide "How to Start a General Supplies Company and Apply for Government Tenders" e-book********
*********You can pay Kshs 1,000 and download the full eBook guide on "How to start a general supplier company and win government supply tenders". Buy the e-book by calling, texting or whatsapp us on 0722661827 or email [email protected] ********
10 Steps to Write a Good Cleaning Company Profile
Most people don’t have the time to write a profile as it can sometimes be tedious and time consuming. If you don’t have the time to write your own cleaning services company profile, you can engage professionals to write one for you here: Cleaning company profiles
For example, to write a cleaning company profile, you should generally:
- Find out about the type of profile to write
- Write your cover page for profile
- Write the Profile Introduction page
- Write about the Business Legal status and compliance
- Write on Company Ownership Profile
- Write the Quality Health Safety and environment
- Write the Products and service profile
- Write the Clientele portfolio
- Business Infrastructure
- Company Profile appendices and cover page.
1. Find Out About How to Write a Company Profile
While this guide will give you all the information that goes into a cleaning company profile, it’s advisable to do a little research on writing a general company profile. The purpose of reading around is to know what you need to include in your own company profile and what might not be necessary.
There are hundreds of sample company profiles online that you can use to guide you on the format and the type of content. You can search this term to find some profile samples “cleaning company profile pdf”
2. Cover Page
The cover page of a profile is the front page which summarises on what the document is all about. The front page needs to be impactful to capture the attention of the reader or tender evaluation committee. Firstly is to add a full page picture of your services, you may attach a photo of people cleaning an office. This tells the reader that this is a profile of a cleaning company just by glancing at the cover.
Over the cover photo, you can include some writing as below:
- Name of Cleaning company
- Short description of your company services
- Name of the document
- Contact person name
- Office location
- Postal address
- Telephone number
- Email addresses
The font should start with the largest for the company name and description, you can then cascade the font by reducing it as you go down the above list.
3. Introduction Page
This is a section where you can write a summary of your company guiding principles and mission statement. The introduction should also list the products or services that the company offers. This makes it easier for a reader to know your entire range of services without necessarily going through the full document.
A professional cleaning company profile, for example should list the below services among others
- Carpet Cleaning
- House Cleaning
- Sofa Set Cleaning
- Post Construction
- Mattress cleaning
- Wooden Floor sanding and Polishing
4. The Business
The company profile, at this stage needs to define the business in terms of its legal standing and location. Here, you can write about the name and why the choice of that name. If the name means something to you, this is where to explain it.
You can also state the date of registration of the company and state the company registration number. Other licenses and legal compliance certificates should also be indicated here including their dates and numbers.
At this stage, you will also indicate the physical location of the company offices and any other subsidiary offices across the country or region.
5. The Ownership of the Company
In this section of the cleaning company profile, you can write about the company directorship. It is important to indicate if the directors are also shareholders and their full names. A good practice is also to indicate their qualifications. This proves that the directorship has the necessary skills to lead the cleaning company in offering professional commercial cleaning services.
You may indicate that the directors curriculum vitae are attached as appendix so as to boost your chances of winning tenders. Also indicate the combined experience of the company directors.
6. Quality, Health, Safety and Environment Policy Statement
At this stage of the company profile, you will state the guiding principles of the company in terms of the below:
Mission statement: e.g. To provide value to our clients through competitive priced services without compromising on the service delivery.
Vision: e.g. To become the leading commercial cleaning service provider in East Africa
Values: e.g. Integrity, Honesty, Hard work, Self-Criticism
All companies are expected to incorporate a QHSE policy that guides its production or services as well as its interaction with its staff and the environment. Otherwise known as the Occupational Safety Health and Environmental Act (OSHEA) is a law that should be implemented in any company.
Your company states that it adheres to a set of rules that influences its production, manpower and environmental interactions in a way to ensure safety, health and quality of both its staff, products and the environment.
It is important to state, how your company ensures that these OSHEA rules are passed down to the supervisors, workers for implementation in conducting business or production. For example, through continuous communication, training and awareness creation of employees and supervisors on waste management.
7. Services and Products
Your products and services are important in a company profile. It is a list of services and products that your company provides. You should make sure that you make a comprehensive list of services that your cleaning service provides to avoid missing out on some tenders.
It is also important to indicate that you also offer after-sales services and training on use of products for your clients. After-sales support is a very crucial part of any tender bid. While listing your services, make sure to include pictures of workers performing each particular service that you offer. Also make sure that your workers are in a clean and neat uniform. After all, you will not expect to get a cleaning contract if your workers are shabbily dressed.
What Cleaning Products do you need to start a Office Cleaning Company in Kenya
Here is a list of 15 Office cleaning products that your commercial cleaning company will need to start off
1. Furniture polish.
2. Glass cleaner.
3. Multipurpose cleaner.
4. Disinfectant.
5. Mildew cleaner.
6. De – scaler.
7. Degreaser.
8. Floor cleaner.
9. Bleach.
10. Sanitiser.
11. Toilet cleaner.
12. Washing up liquid.
13. Oven cleaner.
14. Laundry detergent.
15. Dishwasher chemicals
Office Cleaning Company Supplies to Start your Commercial Cleaning Business
List of 15 Most Important Office cleaning business supplies that you need to buy to start your new cleaning company:
- Vacuum cleaner, with attachments for hardwood and carpet
- Bucket or container to carry supplies
- Mop and bucket
- Duster (both long and short)
- Dustpan and broom
- Paper towels
- Micro-fibre cloths (have separate, color-coded ones for the kitchen and bathroom)
- Glass cleaning cloths
- Protective rubber gloves
- Cleaning brushes (use disposable toilet brushes or ask the customer to provide one)
- Laundry bag (for old rags)
- Disinfectant wipes (perfect for bathroom and kitchen surfaces)
- Shoe covers (to keep floors clean)
- Spray bottle (to store homemade products and all-purpose cleaners you need to mix with water)
- Trash bags
Other Office Cleaning Business Supplies Checklist in Kenya
- Cleaning bucket (with 2 dividers to keep supplies in)
- Disinfectant cleaner
- Glass cleaner
- Soap scum remover
- Chemical trigger sprayers
- 3M light duty scrub pads and holder
- Microfiber scrub pads (for bathroom and kitchen sinks)
- Toothbrushes
- Mini grout brush (for showers)
- Plastic scrapers (to scrape hard to remove gunk on counters or floors)
- Cleaning apron or here.
- Color-coded microfiber cloths (for bathrooms and kitchen)
- Microfiber heavy-duty waffle cloths (for shower walls and tubs)
- Microfiber damp dusting cloths
- Premium microfiber glass cloths
- Toilet bowl brush (I ask the customer to provide one, or use the clorox toilet wand and disposable refills.
- Powder Bleach (for shower and tub bottoms)
- Pumice stone stick (for toilet rings)
- Vacuum cleaner for carpets
- Vacuum cleaner for hard floors
- Microfiber mop
- Microfiber wet mop pads
- Microfiber dust mop pads
- Ph neutral floor cleaner
- Microfiber short duster or here.
- Microfiber long duster
- Microfiber dust mitt
- Knee pads
- Laundry bags to carry clean and dirty rags
- Shoe covers
- Disposable nitrile cleaning gloves
8. Clientele
On this part of the commercial cleaning company profile, you need to indicate your past clientele or past contracts. A simple list should suffice listing the name of contract, the client name and the value of the tender. You can also indicate the date that the contract was awarded and if ongoing or ended.
If you are new in the industry, there is no shame in indicating that you are new but you look forward to providing the best services going forward.
9. Business Infrastructure
Business infrastructure is the assets and equipment that help you to undertake your duties of cleaning. A good example would be to state all the mobile and fixed assets that will be at the disposal of the tender. This gives confidence to the procuring entity that you have the necessary tools to do the job.
This would include items like the workforce, floor cleaning machines, cranes, water bowsers, vacuum cleaners, floor sanding machines, fabric cleaning machines, laundry machines and buses to transport workers to sites among others.
It also helps to indicate the availability of goodwill and access to instant finances from banking institutions. This shows that you can handle large purchases even before funds for the tender are remitted to the company.
10. Appendices and cover page
The last section of a cleaning company profile are the appendices like the curriculum vitaes, the registration certificates, company PIN number certificates, tax compliance certificates among others. These are necessary only when you are submitting your bid for a tender.
The cover page may or may not contain contact details for the company as these have already been given on the first page. Most printed booklets will however have the contact details on the last page.
If you don’t have the time to do the company profile, you can let us make one for you in a very short time, contact us now at +254 722 661 827 (call or whatsapp message)
You may wish to read more details on how to write your own profile here: Company Profile Services
********Get the Guide "How to Start a General Supplies Company and Apply for Government Tenders" e-book********
*********You can pay Kshs 1,000 and download the full eBook guide on "How to start a general supplier company and win government supply tenders". Buy the e-book by calling, texting or whatsapp us on 0722661827 or email [email protected] ********